SUMMER FAQ

A Guide to Your Stay at Chincoteague Bay Field Station

Welcome to Summer at CBFS! Below you will find all forms and information you need for your visit.

Registration

You must register for the course with us and enroll at the university.
We are a non-profit associated with the universities but not a university entity. This means we do not have direct access to your university enrollment information.
If you are not a student at the offering university, you must register as a visiting or non-degree student.
If you are a PASSHE student, use the Visiting Student Form

Waitlist

When a course is full a waitlist will be started. If spaces open up, the first student on the waitlist will be contacted. If that student takes the spot, and pays the deposit, they will be added to the course, if not the spot will pass to the next student.
No deposit is required for the waitlist.

Check In

Check in is from 2:00pm-5:30pm, students may wait in college lounge if they must arrive early. Students must check in during this time frame.
Check in is on the Sunday before your course start date.
During check in you will be asked for your health and waiver form and a $50 damage deposit.
Sunday dinner is provided.
There is a MANDATORY orientation after dinner.

Check Out

When your course is over, you will need to check-out.
Check-out hours will be held on the last Friday and Saturday. You must be checked-out by 9am Saturday.
Dorm rooms must be cleaned for checkout inspection. Common areas must be cleaned, garbage emptied and recycling taken out before anyone checks out. Sweep floors in the common areas and your room.
Students will be charged for damage done to the Field Station property. If any damage is found you will not receive your damage deposit back. If you are here for multiple sessions you will only need to give us one damage deposit.
If key is not returned, key replacement is $50.

Food

Breakfast, lunch and dinner are included from Sunday Dinner- Friday Lunch
Friday dinner, all Saturday meals, and Sunday breakfast and lunch are not included.
Meals time are:
Breakfast 7:30AM Lunch 12:00PM Dinner 6:00PM
For some field trips you will pack lunches in the morning following breakfast. Bring an insulated lunch bag and water bottle.
No open food in the suites and dorm rooms.
Vegetarian and special dietary need options are available if you indicated on your registration form but you may need to ask the cafeteria servers for them.
We do provide a university kitchen for weekend meals that comes with utensils, a refrigerator, and a stove. Please clean up after yourselves, if it is repeatedly not cleaned it will be taken away.

Staying Over Between Sessions

If you are attending more than one session this summer, you may want to stay over between sessions. There is no charge for this, but as for other weekends, meals are not included.
Even if you are staying over your room must be inspected. If staying over, your room does not need to be emptied but must be neat and tidy. Don’t forget, you may be getting a new roommate. Bathrooms should be entirely emptied of all personal property.
A limited amount of storage space may be made available to students who are vacating a room but returning later. We do not guarantee safety or security of stored items. Items to be stored must be packed and labeled. Please note that we can not store food.

On Campus Assistance

In the event where you need assistance, you may use the radio located in the University Lounge to contact the RA on duty. An RA will always have the radio 6pm-7:30am on week days and 6pm Friday-7:30am Monday.
For more serious issues, you will be provided with a CBFS on-call phone number. The on-call phone is kept by CBFS Senior Staff member outside of office hours and on weekends.
Emergency call boxes are located throughout the CBFS campus.

Feel free to contact the University & Research department if you have other questions: [email protected]