Conference & Meeting Rentals
Let the Chincoteague Bay Field Station host your next
business meeting, conference, or event!
business meeting, conference, or event!
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LEED Certified Education Center
Indoor Meeting Spaces for up to 120 Fully Equipped Teaching Labs A/V Equipment & Wi-Fi Customizable Layouts Additional Amenities Environmental Education Staff Modern Residence Halls On-Campus Cafeteria Company Vehicles Plenty of Parking Just minutes from Chincoteague, Assateague, & Wallops Island! |
The Chincoteague Bay Field Station (formerly known as the Marine Science Consortium) is located in Wallops Island, VA and has been serving thousands of students and learners since 1968. In addition to our main mission of science education, our beautiful campus has hosted everything from hour-long board meetings to week long conventions. We have numerous classrooms and conference rooms, housing for over 300 people, a vehicle fleet at your disposal, an on-site dining hall, three boats to explore the local waters, and a team of highly trained educational staff to assist and teach you during your stay with us.
Review all our amenities and pricing below! Administrative fees may apply.
Review all our amenities and pricing below! Administrative fees may apply.
To check availability for your event or if you have any questions, please contact:
Education Director
[email protected]
(757) 824-5636 ext. 110
Education Director
[email protected]
(757) 824-5636 ext. 110
Rental SpacesWhether you need a room for just an hour long committee meeting or a full conference space for a symposium, the Chincoteague Bay Field Station has the rental spaces to meet your needs. Our conference rooms are equipped with WiFi, A/V equipment, optional refreshment stations, and tables and chairs that can easily be arranged to fit your meeting style. Want to take things outside? We have a number of large green spaces on our campus and can bring in event tents for you. If you expect over 120 people at your event, please contact us directly to discuss all of the possibilities.
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Small Conference Room (max 55) ............................................................................................................................................................................$125/half-day or $200/day
Large Conference Room (max 106) ..........................................................................................................................................................................$250/half-day or $400/day
Teaching Lab (max 24) ...............................................................................................................................................................................................$100/half-day or $160/day
Computer Lab (11 computers)..................................................................................................................................................................................$150/half-day or $250/day
Dining Hall (max 120) .................................................................................................................................................................................................$300/half day or $500/day
Refreshment Station (includes: coffee, tea, and water) .............................................................................................................................................$50/half-day or $80/day
Technology Services (includes laptop and projector).................................................................................................................................................$50/half-day or $75/day
Large Conference Room (max 106) ..........................................................................................................................................................................$250/half-day or $400/day
Teaching Lab (max 24) ...............................................................................................................................................................................................$100/half-day or $160/day
Computer Lab (11 computers)..................................................................................................................................................................................$150/half-day or $250/day
Dining Hall (max 120) .................................................................................................................................................................................................$300/half day or $500/day
Refreshment Station (includes: coffee, tea, and water) .............................................................................................................................................$50/half-day or $80/day
Technology Services (includes laptop and projector).................................................................................................................................................$50/half-day or $75/day
HousingThe Chincoteague Bay Field Station boasts two modern residence halls, Salicornia Suites and Red Knot Residence Hall. These contemporary, climate controlled dorms were built in 2010 and have access to WiFi and laundry facilities. Our residence halls are suite-style with a central hallway connected to 4 bedrooms and 2 bathrooms. Red Knot Residence Hall can accommodate a maximum of 14 guests per suite and Salicornia Suites can accommodate 8 guests per suite. Each bedroom contains 2 or 4 twin-size beds, one night stand, and a lamp. The 2nd floor of each building is accessible by an outside stairway. We can work with you to assign housing for your group or we can give you the floorplans and let you decide.
*Rooms do not come with linens; while we encourage visitors to bring their own, we also offer a linen service for a small additional charge. |
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Residence Hall Suite .........................................................................................................................................................................................................$40/person/night
Linen service (includes sheets, pillow, pillow case, blanket, towels, wash cloth, and bath mat; one-time fee).................................................................$15/person
Linen service (includes sheets, pillow, pillow case, blanket, towels, wash cloth, and bath mat; one-time fee).................................................................$15/person
VehiclesWe have a fleet of vehicles that can be used during your conference or event. The destination is entirely up to you with many great locations to visit on the eastern shore of Virginia and Maryland. Through our established partnerships, we can provide easy access to the Chincoteague National Wildlife Refuge, Assateague Island National Seashore (Virginia Division), and NASA's Visitor Center.
*Our rental prices are fully inclusive with a trained staff driver, mileage, and gas covered. |
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Van (max 14 passengers) ….…………….…………………..…....………..…..…………………………..………….……………....…........…$100/half day or $200/day
Mini Bus (max 14 passengers.……………......…..………….……………..….…………………………..…...……….……………..….…...…$125/half day or $250/day
Bus (max 44 passengers) ….................………………………..…………..….…………….…………………………..………….……………..$200/half day or $400/day
Mini Bus (max 14 passengers.……………......…..………….……………..….…………………………..…...……….……………..….…...…$125/half day or $250/day
Bus (max 44 passengers) ….................………………………..…………..….…………….…………………………..………….……………..$200/half day or $400/day
MealsLocated at the center of campus, our dining hall is open for breakfast, lunch, and dinner. For morning meals, our cafeteria staff will present an array of fruits, hot and cold cereals, meats, breads/biscuits, eggs and pancakes for your choosing. Lunch and dinner range in options with a different hot meal each day and a diverse salad bar at your fingertips. We can accommodate most food allergies and preferences with advanced notice. If you would prefer to stay productive in your meeting room, we can also bring the food to you, catering style.
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**Please note: CBFS requires at least 13 people to open the dining hall and provide meals. This is a total of all programs on campus, including rentals.
Breakfast............................................................................................................................................................................................................ $11.50 per person, per day
Lunch.................................................................................................................................................................................................................. $14.25 per person, per day
Dinner................................................................................................................................................................................................................. $16.25 per person, per day
Lunch.................................................................................................................................................................................................................. $14.25 per person, per day
Dinner................................................................................................................................................................................................................. $16.25 per person, per day
Sample Menus and Options
Menus are generated based on availability from suppliers but specific requests may be made. Different options may be offered at a different price point. This is not an exhaustive list of all options but should give an idea of our standard cafeteria fare. We can accommodate all major allergies and dietary restrictions with at least two weeks advance notice.
Menus are generated based on availability from suppliers but specific requests may be made. Different options may be offered at a different price point. This is not an exhaustive list of all options but should give an idea of our standard cafeteria fare. We can accommodate all major allergies and dietary restrictions with at least two weeks advance notice.
Breakfasts - all breakfasts include fruit, cereal, yogurt, toast with toppings, coffee, tea, and milk
- Biscuits, bacon, eggs, oatmeal
- Waffles, sausage links, oatmeal
- Bagels, bacon, eggs, oatmeal
- English muffins, sausage patties, oatmeal
- Tacos (chicken, beef, or veggie), refried beans, spanish rice
- Turkey burgers, fries, nacho bar
- Polish sausage, baked beans, rice
- Meatball subs, onion rings, nacho bar
- Chicken tenders, tater tots, nacho bar
- Oven baked chicken, rolls, mashed potatoes, gravy, broccoli & cauliflower
- Stuffed shells in marinara sauce, garlic bread, green beans
- Fried fish, macaroni & cheese, mixed vegetables
- Layered broccoli ravioli bake, garlic bread, corn
Educational StaffOur staff come from across the country with a broad range of backgrounds in the sciences and education. After 6 weeks of training at CBFS, they spend their time with us educating and inspiring hundreds of school kids, college students, and adults. If your group would like to learn just a little bit more about the shore, our staff would be happy to drop by your meeting or event. From a brief presentation on the ecology of the area to a full field experience on a barrier island, anything is possible. Want to do a full program with us? Click the button below to head to our custom program webpage.
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Staff Instruction ……………………….................…………….…………………………………....……………....……………………………………………………………....………$200/half-day or $380/day
