BOOKING PROCESS

Click the pictures below to learn more about available activities and housing options.
Note: New professors receive a 10% discount on their first field trip!

​These are the steps to book your field trip with CBFS:
  • Pick a date.
  • Choose activities and resources.
  • Select housing and meal options.
  • Fill out our booking form.
First trip at the Field Station or looking for a new activity?
Contact the U & R Department for suggestions!
Ready to book? 
This booking form will provide us with all the information we need to book your trip. Once you complete all fields and send it to us, we will contact you to clarify  any questions we may have, and then send an estimate for your trip. 

Already booked your trip?

  • 4 weeks before the trip we will email you to confirm the trip arrangements and get updated student numbers. ​
  • 3 weeks before the trip, we email a final confirmation.
  • Before you arrive, please be sure to have all paperwork completed. See links below. 
  • You arrive (more info below) and the fun starts!

Important Documents and Required Paperwork

Each person (student, faculty, guests) needs to complete and sign a College Health & Waiver form.  Forms will be collected during check in by our staff.
Before you arrive, we must have an accurate list of everyone that is on the trip with your group. 
Useful information and a list of rules. Faculty or group leaders must ensure that all participants follow CBFS Rules while on our campus, vessels, or engaged in any CBFS related activities.
Professors only need to fill out this form if requesting access to certain sites on Chincoteague National Wildlife Refuge. 

ON ARRIVAL

Our main office in the Education Center is open Monday-Friday 8:00 am-4:30 pm.  If you arrive during these times a welcome binder will be waiting for you at the front desk. If you arrive outside of our office hours, look for the after hours check-in box. It is a large white mailbox to the right of our main door. Your welcome binder will be inside.

The welcome binder includes your keys, housing assignments, lab assignments, passes, and other useful information. If our college staff are available they will go over plans with you, collect forms and answer any questions.  

 If you arrive late in the evening our college staff will meet with you at your first meal to go over plans, collect forms, and answer questions.

If you have any problems with an after hours arrival, a staff member will be on-call to assist you.
On-call phone (757) 894-7708, staff live on site and can be with you shortly.